Client capacity calculator
How many clients fit in your week: in-person sessions, the time around them, and the time online clients need.
Result
- In-person sessions take
- 20 h
- Time left for online work
- 5 h
- Online clients that still fit
- 10
- Clients in total
- 18
3E COACH plan: Up to 25 clients · €31.99 / month
An in-person session takes more than the hour in the gym — there is travel, set-up and notes. An online client takes time differently: updating the programme, reading the weekly check-in and answering messages.
Enter how many hours a week you want to spend with clients, and the calculator shows how many online clients still fit beside your in-person sessions.
What the calculation assumes
- An online client's time covers updating the programme, reading the weekly check-in and answering messages. 20–40 minutes a week is a common range; enter more if you write long replies.
- Admin, marketing and learning are not in these hours — keep time for them separately.
- Client numbers are rounded down to a whole client.
Questions
- How many online clients can one coach handle?
- It depends on the time you give each one. At 30 minutes per client per week, 20 hours a week holds 40 online clients. Software that sends the reminders and collects the check-ins for you brings those minutes down.
- Should I count days off?
- Enter the hours you really want to work in an average week. If you take a week off every few weeks, lower the hours to match.
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Free for up to 3 clients, no card.